Job Description

Job Description

Job Description

Description:

Salary: $60,000 annually

Benefits: medical, dental, vision, short & long term disability, company paid life insurance, 401k with company match, paid time off, paid sick time, paid holidays, and more!

The Regional Executive Administrative Assistant role functions as the primary point of contact for the management of administrative functions for the President and Senior Leadership. Individual must possess excellent organizational and communication skills in order to juggle multiple priorities and develop key relationships in support of executive’s goals and objectives. Must also be a proactive problem solver.

1. Be the knowledgeable focal point regarding executive activity and availability. Proactively communicates with executive and various stakeholders, including e-mail and voice mail updates.
2. Broad variety of administrative tasks including organizing executive's time, taking into consideration priorities, available time, and other variables. Proactively addresses scheduling conflicts; sets and maintains schedule of appointments and meetings. Arranges detailed travel plans and itineraries for travel/conferences, completes expense reports.
3. Prioritizes conflicting needs, handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
4. Serves as liaison with direct reports, employees and vendors.
5. Will have access to sensitive information, therefore maintains confidentiality in all areas of job responsibilities.
6. Develops an in-depth understanding of process and procedure and is able to provide guidance when appropriate to less experienced team members in relation to technical and procedural questions.
7. Participates as an adjunct member of the Leadership Team including assisting in scheduling and attending all meetings specifically for the purpose of record keeping and task follow up.
8. Understands and works to the concept of 'Customer First.' Handles external and internal customer interactions with this concept as a guiding principle. Maintains relationships with larger clients by providing information, support and guidance.
9. Back-up to the Board EA in these areas as needed: Facilitates communication, plans events, distributes information, drafts agendas, schedules meetings and records the minutes
10. Well-versed in writing draft correspondence, speeches, presentations, press materials and announcements from the executive office. Assist with: Develop staff and board presentations. Executive office liaison with outside business organizations and industry associations.
11. Initiates, composes and prepares internal/external correspondence and/or presentations. Prepares written materials including organizing/collecting data, typing, formatting, proofing and delivery.
12. Proficient in computer-based skills including Word, PowerPoint, Excel, as well as other tools.
13. Flexible schedule is necessary as some evening and weekend hours may be required on occasion due to business need.
14. Performs other Executive Responsibilities as directed by Executive Staff.
15. While this job description accurately represents the current primary duties of the role, functions may be adapted as necessary to meet business need.

Core Strengths/Attributes :

• Communicates/Collaborates Effectively : Strong verbal and written communication and presentation skills. Ability to tailor message across a variety of audiences. Strong interpersonal skills; develops and maintains positive relationships internally and externally. Strong team player.
• Strategizes and Problem Solves: Problem solving orientation; critical thinking skills; understands how their work relates to the whole; generates new ideas that add value; ability to seek out appropriate information to make effective decisions.
• Execution Management : Works quickly to get things done; uses resources effectively; detail oriented and high level of accuracy. Owns execution of tasks and demonstrates excellent follow through. Drives for Results and fosters a sense of urgency.
• Resilient and Adaptable : open to new experiences to develop skills and ability to work in a fast paced, continuously evolving role.
• Demonstrates Accountability: Strong self discipline and motivation. Shows initiative, takes responsibility for work and actions, high level of integrity.

Working Relationships:

• INTERNAL: Works primarily with Regional President. Also significant interaction with Senior Leadership Team.
• EXTERNAL: Works with clients, vendors and strategic partners.

Minimum Job Requirements:

Bachelor’s Degree and/or Equivalent Job Experience

3+ years administrative support experience preferably with C- level executive

Extremely proficient with Microsoft Office applications

Desired Job Requirements:

• Office or residential furniture industry experience preferred

Members are responsible, as a condition of hire and continued employment, for following all prescribed safety rules and procedures to prevent workplace injuries. All members are expected to cooperate in every aspect of the company’s safety program and follow safe work practices.

Emerald Blue provides equal employment opportunities (EEO) to all members and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. In addition to federal law requirements, Emerald Blue complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities

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