Job Description

Position Summary


Under the direct supervision of the Public Works Director, performs activities in support of the Public Works Department.


Supervision Exercised


Reports to the Public Works Director.


Major Duties and Responsibilities

1. Implement office administrative procedures and practices.
2. Types and reviews correspondence, reports and other material from rough or advanced draft using computer.
3. File and retrieve information from manual and/or computer automated files according to established office procedures.
4. Receives telephone calls and visitors, determines nature of calls and visitor requests and directs to appropriate staff or provides information on routine matters.
5. Sorts, distributes and opens mail, prepares rough drafts for outgoing mail and sends and retrieves FAX documents.
6. Photocopies and assembles materials for distribution.
7. Runs errands for the Public Works Director and/or delivers documents to specific locations.
8. Schedule and confirm Public Works Director appointments, coordinate location and assemble necessary documents.
9. Maintains office equipment in proper working order.
10. Maintains adequate inventory supply.
11. Maintains security of sensitive documents.
12. Obtains data and/or research information for assigned projects.
13. Organizational and administrative support of special projects.
14. Performs additional duties and responsibilities as necessary or assigned.

Secondary Duties and Responsibilities

Knowledge, Skills and Abilities

1. Ability to understand and carry out oral and written instructions.
2. Ability to deal effectively with the general public, tribal and casino staff.
3. Ability to file, use a computer terminal and standard office machine equipment.
4. Ability to work efficiently and accurately in an atmosphere of frequent interruptions.
5. Ability to exercise tact, courtesy and initiative in handling routine problems.
6. Knowledge of general office methods.
7. Working knowledge of office practices and procedures, Business English, math and spelling.
8. Knowledge of Windows 98, Excel and Access.
9. Ability to exercise sound personal management practices and exhibit a strong motivational commitment to the organization.

Requirements:


Minimum Qualifications, Education and Experience


Required:

1. High School Diploma, GED certification or equivalent.
2. Certification in Executive Secretarial Studies, Business Management or related field.
3. Two (2) years' experience in an increasingly responsible position in an office/clerical management position.
4. Must possess and maintain a valid, unrestricted New Mexico Driver's License.

Licensing Status

1. Must be able to successfully pass a stringent background investigation.
2. Will require a post-offer, pre-employment and random drug screening.

Working Conditions

1. Work is performed indoors.
2. Work hours subject to change with overtime work required.
3. Must be able to work long hours under stressful conditions.
4. Subject to hazards, which may cause personal bodily harm: smoke, common colds, influenza, dust, odors and elevated noise levels.
5. Tasks may be performed on uneven, inclined, hard and soft carpeted floors, cement structures and surfaces.
6. Duties may involve walking, standing for long periods of time, sitting and crouching.
7. Specific required movements include the following:

• Trunk-bend, twists rotate, push, pull, carry

• Arms-reach, carry, push, pull, lift, twist, rotate
• Legs-lift, push, pull, twists, rotate
• Hands-grasp, manipulate, bilateral coordination, eye and hand coordination, overall and finger dexterity.

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