Job Description

Job Description

Marklund Day School in Geneva is hiring a School Administrative Assistant!

Would you like to make a difference in the lives of others and be appreciated for what you do?

Join us in making everyday life possible for individuals with profound disabilities and love your job!

Marklund is seeking highly motivated and mission-centered individual for the position of Administrative Assistant. This is a full-time position based out of the Marklund Day School located in Geneva, IL. Candidates must be able to perform the essential functions of the job and to meet its functional and environmental requirements.

Who We Are

Marklund Day School is a well-known and respected nonpublic school serving students ages Pre K-22 who come to our school’s program through partnerships with various Chicago suburban school districts. Our Day School is a program of Marklund, a nonprofit organization that provides residential, therapeutic and education services to children and adults with profound developmental disabilities. Marklund Day School provides an environment conducive to learning through specialized curriculum, positive behavioral interventions, and individualized student support. The Marklund Life Skills Program is designed to provide specialized support to students who have learning and developmental disabilities and those identified on the Autism Spectrum.

Our highly sensory-driven program features:

• Physical and Occupational Therapy
• Speech and Language Therapy
• Music Therapy
• Sensory and Therapy Rooms
• Computer Adapted Technology
• Community Programs and Opportunities
• Observation areas and Outdoor Courtyard
• Model Apartment... and more!

To learn more about our school please visit our website at www.marklund.org/school

Responsibilities include:

• Performs a wide variety of secretarial work, including typing, proofreading, filing recording information, and processing and distribution of all correspondence, much of which is of a confidential nature.
• Schedules, organizes and expedites the workflow of the school site, and offers guidance and direction to other school personnel as needed.
• Serves as a major program information resource person, acting as liaison between MDS school locations and departments. Dispenses pertinent information and direction to students, parents, staff and visitors.
• Attends meetings as recorder, preparing minutes from notes. Types and composes a variety of materials from brief verbal or written instruction.
• Maintains multiple calendars. Organizes appointments and staff meetings, and makes arrangements for school visitations and facility use.
• Maintains and retrieves financial records, such as school budgets.
• Requisitions, orders, and maintains an adequate inventory of supplies and instructional materials.
• Prepares all site purchase orders for the purchase of goods, materials, supplies and equipment.
• Ability to perform a variety of secretarial work involving use of independent judgment, accuracy, speed and confidentiality.
• Other duties as assigned.

As an equal opportunity employer, Marklund respects and supports diversity, equity and inclusion as part of our work environment. We strive to provide a rich culture where everything we do contributes to our mission of “making everyday life possible for individuals with profound disabilities.”

Are you ready to contribute to Marklund’s mission and vision, and become an integral part of enhancing the lives of the individuals we serve? 

APPLY TODAY!

Experience and Skills

Qualifications:

• High School Diploma or equivalent
• 3 years of Administrative Assistant or secretarial experience, preferably including experience in a school system.
• Microsoft Office, Excel, Word, Outlook, and Database experience required. Access and Power Point experience preferred.

Job Benefits

When you join the Marklund team, you receive the following:

Compensation & Benefits we offer YOU

Full-Time Employees:

• Competitive Pay
• Medical, Dental and Vision Insurance Plans
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Company PaidLife Insurance for all FT employees
• Voluntary Life Insurance
• Voluntary Long-Term Disability
• Voluntary Short -Term Disability
• Paid Time Off (PTO)*
• *School Employees Receive “Closed Days” and Sick/Personal
• PTO Cash-In & Conversion Twice Per Year
• Tuition Reimbursement
• Extended Sick Bank
• 7 Paid Holidays per Year

Full-Time and Part-Time Employee Benefits:

• Competitive pay
• Credit Union Membership
• Retirement Savings Plan – eligible upon hire
• Marklund matches up to 5%

Ways we appreciate YOU

• Annual Employee Recognition Dinner and Celebration
• Years of Service Awards and Gifts beginning at 5 years
• Claire Haverkampf (founder) Annual Commemorative Award
• You Caught My Eye – Monthly Employee Award
• Thanksgiving Turkey
• Employee Referral Bonus Program
• Employee Assistance Program

Training & Growth Opportunities for YOU

• We promote from within whenever possible
• You are paid while you train:
• In-House Training Programs
• Leadership Training Program
• Employee Workshops on a variety of topics

Benefits/Programs subject to change.

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